ESTATES BURSAR – LEADING INDEPENDENT GIRLS DAY / BOARDING SCHOOL
Bracket c £55 – £61.5k (experience dependent) + supporting package including contributory pension; free lunches; free car parking; free gym membership and discounted school fees
Our Client is a leading independent school with 940 pupils aged 2 – 18 on a 200 acre parkland site. It has over 300 teaching and support staff. A new Estates Bursar, reporting direct to the Bursar, is urgently required prior to the commencement of the September term.
Suitably qualified / experienced ex-military personnel are actively encouraged to apply for this role. Property Management, Barracks Maintenance, Facilities Management, Contracts Management and IOSH / HSW experience will be particularly relevant.
The Estates Bursar is responsible for the leading the strategic management and development of the School Estate and Facilities, aligning them to the School and Building Development Plans to ensure they are developed in an innovative, creative and cost effective way to provide a world-class learning and teaching environment.
He / she will have overall responsibility for delivering a professional estate management service within the annual Estate budget as well as having accountability for the planning, management and financial control of capital and small works projects.
He / she will ensure high standards of Health and Safety, site security and effective use of resources at all times. The Estate Bursar will be supported by three departmental managers (Premises, Grounds and Caretaking/Security) in the day-to-day operational management and security of the school buildings and grounds.
Job Specification – 40 hrs per week
Strategic Estate Management
- Prepare, implement and maintain a costed rolling 3 year Estate Development Plan in consultation with the Head, Bursar and external consultants where appropriate.
- Develop, manage and monitor Estate budgets, ensuring the School’s needs are properly prioritised, best value is obtained from providers and all expenditure is authorised.
- Prepare and present timely, accurate and relevant Estate budgets and activity reports to the Governors’ Estate Committee 2 (Project Management).
- By liaison with the Premises / Grounds Manager as appropriate, ensure the proper planning and implementation of maintenance and refurbishment projects, that consultants, suppliers and contractors are procured efficiently and cost-effectively and the projects are appropriately specified and are completed on-time and on budget.
- Act as the School’s representative for capital projects, assisting the Bursar in the appraisal, appointment and monitoring of external consultants and contractors and the adherence to budgetary constraints.
- Keep in close continuing liaison and communication with relevant School staff members to ensure projects deliver what the School needs.
- Prepare and present timely, accurate and relevant reports to the Governors’ Premises Committee on the progress of projects Procurement/Contracts.
- Develop a standardised contract procurement strategy and policy in line with the Governors’ Scheme of Delegation.
- In liaison with the Premises/Grounds Manager and consultants as appropriate, prepare, implement and maintain a costed rolling 3 year Estate Maintenance and Repair programme.
Health & Safety Management
- As H&S Officer for the School, ensure compliance with all H&S standards, including preparation and review of risk assessments (site-wide), safe methods of working, staff training and regular maintenance and testing of equipment.
- Ensure all school staff are aware of H&S school policies and procedures, by way of initial induction and regular updates and training. Liaise with Heads of Departments, Academic and Support, to ensure compliance with current standards, providing support and guidance where appropriate.
- Maintain and review site-wide fire risk assessments and, in liaison with the Assistant Head, ensure fire drills are planned, managed and followed up appropriately Repairs and Maintenance.
- Oversee the operation and maintenance of School Security for a safe and secure School environment through adequate security provision.
- Through line management of the Estate team, ensure reactive and preventative maintenance and repair of the school site is carried out in a timely manner and that the School’s grounds are secure and maintained to a high standard Security.
- Responsible for the line management of the Heads of Premises, Grounds, and Caretaking/Security departments, including recruitment, training and regular performance development reviews.
The successful holder of this post will need to demonstrate that he / she has:
- Flexibility and enthusiasm: enjoys working within a team with all members of the School community.
- A proactive and “can-do” attitude, along with drive and determination.
- Relevant experience in building services related disciplines such as managing property assets, building services engineering, facilities management etc.
- Experience in leading customer facing teams of both directly employed and contracted staff.
- A proven track record of developing and managing large budgets.
- A commitment to keeping abreast with changes in legislation, safety standards and/ or best practice.
- An innovative approach to estate management, and the ability to spot opportunities or creative solutions.
- Knowledge of Health & Safety legislation and other relevant statutory requirements e.g. fire safety, planning and building regulations.
- Impressive interpersonal and communication skills, with the ability to engage with a variety of audiences.
- Effective organisation, time management and prioritisation skills with ability to manage a complex and diverse workload and work to deadlines and within budget.
- Strong leadership, influencing and negotiation skills.
- Computer literacy and familiarity with Microsoft Office.
- A full Driving License.
Some prior experience of working in an Educational environment is desirable but not essential. Membership of a relevant professional organisation (BIFM; RICS; NEBOSH etc) would also be valuable.
Disclosure & Barring Service
The School is a “Registered Body” under the provisions of the Police Act 1997 because employment at the School involves access to children under the age of 18. This post will require an Enhanced Disclosure and Barring check from the Disclosure and Barring Service (DBS) before an offer of employment can be confirmed.
The post holder’s responsibility for promoting and safeguarding the welfare of children and young persons for whom s/he is responsible, or with whom s/he comes into contact, will be to adhere to and ensure compliance with the School’s Safeguarding Policy Statement at all times. If in the course of carrying out the duties of the post the post holder becomes aware of any actual or potential risks to the safety or welfare of children in the School s/he must report any concerns to the Head.
Interested? This is a very urgent requirement in view of the need to appoint before September, and anyone interested is advised to apply as soon as possible with a CV in Word and short covering letter explaining your earliest availability date and outlining your suitability to the role as soon as possible to firstname.lastname@example.org. Deadline ideally 13 Aug; a short extension may be negotiable.